Inquiry Letter
Inquiry Letter is a letter written to request
information and/or ascertain its authenticity. A letter of inquiry deals with
various matters like job vacancies, funding, grants, scholarships, projects,
sales, pre-proposals and others. The term is common in various business setups
as it implies fund request or pre-proposal information. Owing to this usage,
the term may be considered exclusive to these setups alone. But that is not the
case, to this effect the below definition offers a justified meaning.
Inquiry Letter Definition
A document requesting information sent on behalf of an
individual or an organisation for their own respective purposes, which can be
mutually beneficial to the recipient and the sender.
The term ‘Inquiry’ is same as ‘Enquiry’. The former is
more commonly used in U.S. and the latter one is more common in U.K. There are
some other terms which represent the letters; these are Letter of Intent,
Letter of Interest, Query letter, Prospecting Letter, Pre-proposal Letter and Concept
Paper. The term ‘Cover Letter’, ‘Business Letter’, ‘Request Letter’ and ‘Sales
Letter’ is also applied to an inquiry letter especially when the objective is
same as that of letter for inquiry.
A letter of inquiry serves to facilitate business
operations and satisfaction of the sender. Inquiry letters remove any
misunderstanding and are time savers, especially when two parties want to reach
an understanding. The communication towards this effect resolves the issue
without any delay. With relation to it being a ‘Pre-proposal letter’, the
inquiry letter is also termed as a ‘Condensed Version of a Proposal’. It is the
outcome of the purpose of the letter which highlights the points of a proposal
instead of a full-fledged proposal.
On an individual’s basis, these letters are sent to
companies that are willing to hire but haven't advertised job openings. It can
also be a letter addressed to editor in-charge of a publication proposing
certain literary work. It can be a letter from a student who is vying for a
seat in a college or a business that provides an internship. So, the objective
of an enquiry letter is same but its projections and audiences are different.
Same goes for its method of delivery, it can be sent via paper mail or
electronic mail.
An example of inquiry letter
Layout of Business English Letter
Manor House Hotel
Farnham Green, Warnside, Upminster, UB23.
Tel: 091 8976. Fax: 091 9008. E-mail: manhot@xx.itl www.man.itx
Tel: 091 8976. Fax: 091 9008. E-mail: manhot@xx.itl www.man.itx
—————————————————————————————————————————————
15 January 2011
The Sales Manager,
Melody Modes Ltd.,
Carrham, Upminster UE12.
Melody Modes Ltd.,
Carrham, Upminster UE12.
Your Ref: KPS/C3, Our Ref: Con/13/1
Dear Sir,
Thank you for your letter of 12 January regarding our
conference facilities for your sales convention in July this year.
I have pleasure in enclosing our current conference
brochure and tariff. You will note that we offer a variety of venues inside the
hotel itself, for groups of between 20 and 150 people, with a choice of
catering facilities and with or without accommodation. This year we are also
able to arrange functions in marquees in the hotel grounds, with a more limited
range of catering, but again with or without hotel accommodation.
We have two lecture rooms, with audiovisual equipment
– overhead projectors and video and DVD facilities – which might be of interest
to you. There are also product display facilities within the hotel.
If you require all or some of your delegates to be
accommodated in the hotel, I recommend early booking, as July is one of our
peak months. We offer 4-star accommodation, every room with en suite
facilities, minibar, television, personal safe, trouser press. We have two
restaurants, four bars, a fully equipped gymnasium, and an indoor/outdoor
swimming pool.
I look forward to hearing from you further, and I
shall be happy to supply any additional information you might require; you will
be very welcome to visit the hotel to see for yourself the facilities we offer.
Yours faithfully,
Hector Manning
General Manager(8)
General Manager(8)
Complaint Letter
A Complaint Letter is a type of letter written to
address any type wrong doing, offence, grievance, resentment arising out of a
product, service etc. Complaint Letters are used to raise your concerns about
unfair things and seek a productive outcome. They are also used to vent out
your pent up emotions arising out of your suffering or bad experience. It is a
fundamental right and duty of a citizen to seek justice arising out of any
injustice, which is initiated by a Complaint. Complaint letters then, become
your First Step towards your Consumer Rights. They inspire other hassled
consumers, influence the concerned authorities towards taking proper action and
make the defaulters more liable, responsible and responsive. This is because
unresponsive behaviour of the offender is liable to a Punishable Court
Proceeding or an Expensive Lawsuit.
Writing complaints letters is an essential
responsibility of the victim whilst seeking positive outcomes. Complaint Letter
writing is not only a pre-warning for the offender but also a chance for them
to rectify their act in time. These letters are not just meant for defective
products, service they can also be written towards any injustice happening in
the society, like ‘Smoking in Public’, ‘Misuse of Water by any Person or an
Organisation’ and any issue happening in society which needs to be addressed.
Anyone can complaint through letter if there is a
legitimate reason. Anyone can write a letter to the administration regarding
the pollution, water supply, traffic problems, shortage of electricity etc. You
don’t need to be a lawyers or an influential person. All you need to do is to
learn to write a complaint letter in an appropriate manner with all the
relevant information included. In the matter contained here, you will get all
the tips to write a complaint letter.
Types of Complaint Letters
Complaint letters are of different types and different
reasons and depending upon that they can be categorised accordingly.
Depending on the level of an organisation or an
individual these can be:
1.
Personal Complaint Letters - When a letter is written at a personal level by an
individual it is called as Personal Complaint Letter. These are written by
consumers to get refund, replace a product etc. These are also written
for grievances’ regarding a service or any issue affecting the individual or
society at large.
2.
Professional Complaint Letters - When a letter is written on behalf of an
organisation it is called known as Professional Complaint Letter. These letters
have the backing of an organisation and are mostly related to professional
items and services.
An example of complaint letter
56
Disgruntled Street
Somewhere Unhappy
1AM MAD
Somewhere Unhappy
1AM MAD
Customer
Service Manager
That Awful Company
Somewhere Awful
UR BAD
That Awful Company
Somewhere Awful
UR BAD
June 15,
2008
Dear
Sir/Madam,
I am writing today to complain of the poor service I
received from your company on June 12, 2008. I was visited by a representative
of That Awful Company, Mr. Madman, at my home on that day.
Mr. Madman was one hour late for his appointment and
offered nothing by way of apology when he arrived at noon. Your representative
did not remove his muddy shoes upon entering my house, and consequently left a
trail of dirt in the hallway. Mr. Madman then proceeded to present a range of
products to me that I had specifically told his assistant by telephone I was
not interested in. I repeatedly tried to ask your representative about the
products that were of interest to me, but he refused to deal with my questions.
We ended our meeting after 25 minutes without either of us having accomplished
anything.
I am most annoyed that I wasted a morning (and half a
day's vacation) waiting for Mr. Madman to show up. My impression of That Awful
Company has been tarnished, and I am now concerned about how my existing
business is being managed by your firm. Furthermore, Mr. Madman's inability to
remove his muddy shoes has meant that I have had to engage the services, and
incur the expense, of a professional carpet cleaner.
I trust this is not the way That Awful Company wishes
to conduct business with valued customers—I have been with you since the
company was founded and have never encountered such treatment before. I would
welcome the opportunity to discuss matters further and to learn of how you
propose to prevent a similar situation from recurring. I look forward to hearing
from you.
Yours faithfully,
V. Angry
Application
Letter
Application Letter is a letter written for a variety
of purposes in our day to day activities which can be domestic or professional.
It is a liability conferred upon the sender by an authority. In such a
liability the sender is expected to explain, inform/pre-inform the
authoritative receiver about particular ongoing/upcoming activities, events,
process or procedures. It is also a written request when written for
assistance, admission, employment, favour, information, permission, service
etc. A letter of application is also an accompanying document as and when
required. When it does so it is known as Cover Letter. An application letter is
largely a formal type of letter as it follows a predefined format which is
applicable to most type of application letters.
Types of Application Letters
- Application letter for teachers
- Application letter resume
- Bursary application letter / application for grant
- Business application letter
- Internship application letter / application letter for internship
- Job application letter / application letter for job
- Leave application letter
- Loan application letter
- School application letter
- Scholarship application letter / application letter for scholarship
- Visa application letter
Often you will come across information that limits the
meaning of application letter to that of just a cover letter. But the
multipurpose role of application letter makes it meaning broad and in that
sense it also a request letter and an inquiry letter. Varied practices across
the globe and the prominence of same type of information related to application
letter does not let it come across as any other type of letter. For most of us,
the internet is the final or ultimate source of information. Search for the
term ‘Application Letter’ on the internet and you will come across information
which is indecisive.
Many confirm letter of application as same as a cover
letter while some disagree. But the truth is mentioned in the above paragraph.
To confine application letter to cover letter is to limit its definition and
propagate misunderstanding. Towards this effect, let us go through an example.
You want certain holidays from your college and you write a leave application
letter to the principal. This letter is an application of request. Similarly,
when you need to get a new account passbook issued from the bank you are
requested to write a letter. When you want a loan from a bank, you apply for it
by an application letter. These and many more point out to the varied uses of
letter of application.
An example
of application letter
John
Donaldson
8 Sue Circle
Smithtown, CA 08067
909-555-5555
john.donaldson@emailexample.com
8 Sue Circle
Smithtown, CA 08067
909-555-5555
john.donaldson@emailexample.com
Date
George
Gilhooley
XYZ Company
87 Delaware Road
Hatfield, CA 08065
XYZ Company
87 Delaware Road
Hatfield, CA 08065
Dear Mr.
Gilhooley,
I am writing
to apply for the programmer position advertised in the Times Union. As
requested, I am enclosing a completed job application, my certification, my
resume and three references.
The
opportunity presented in this listing is very interesting, and I believe that
my strong technical experience and education will make me a very competitive
candidate for this position. The key strengths that I possess for success in
this position include:
- I have successfully designed, developed, and supported live use applications
- I strive for continued excellence
- I provide exceptional contributions to customer service for all customers
With a BS
degree in Computer Programming, I have a full understanding of the full life
cycle of a software development project. I also have experience in learning and
excelling at new technologies as needed.
Please see
my resume for additional information on my experience.
I can be
reached anytime via email at john.donaldson@emailexample.com or my cell phone,
909-555-5555.
Thank you
for your time and consideration. I look forward to speaking with you about this
employment opportunity.
Sincerely,
Signature (for hard copy letter)
John
Donaldson
Order letter
An order
letter is usually written when a company purchases or buys or orders
goods or services from another party. An order letter can also be written by an
individual who would like to buy or purchase goods or services. Here is an Order
Letter you might need when you order goods and
materials. Do not forget to clearly state the exact name of the
merchandise, the price, and the amount of payment being sent.
An example
of order letter
Mancini Kitchen Equipment
Troy D. Mancini
4220 Straford Park
Harold, KY 41635
Dear Mr. Mancini,
We would like to purchase twenty two (22) individual stand mixers (Model #43423), all in the color red.
We would like you to charge this purchase to the preexisting account that we have with you, business account #543234.
We hope to receive this order no later than Friday, November 11th, 2009. Attached to this letter please find our preferred shipping method and receiving address.
Please confirm that you received this order by calling us at 232-231-4563 anytime during business hours, Monday to Friday.
Thank you for your cooperation
Keller Kitchen Co.
Memo Letter
A short message or record used for internal
communication in a business.
Once the primary form of internal written
communication, memorandums (or memos) have declined in use since the
introduction of email and other forms of electronic messaging.
An example
of memo letter
Jakarta,
April 02, 2013
Quantum Komputer
5th Floor, Mangga Dua Mall
Blok D26, Jakarta
Quantum Komputer
5th Floor, Mangga Dua Mall
Blok D26, Jakarta
Dear Mr.
Richard Setyawan
I am
interested in the items contained in the Computer Magazines March 30 issue of
the computer magazine 2013.I want to order :
- 1 piece external hard drive with a capacity of 2 terabytes
- 1 internal hard drive with a capacity of 1 terabytes
- 2 piece external hard drive with a capacity 500 gigabytes
please be
sent to the address of Jl. Mampang Prapatan IV 34 A, Tegal Parang, South
Jakarta.
for the payment I will immediately transfer into your account ..
for the payment I will immediately transfer into your account ..
Yours
sincerely,
Marjuan
Sumber :
very informative post. Thank u so much for sharing with us.
BalasHapusBSEAP AP SSC CLASS 10TH MATRIC EXAM RESULTS 2018